Invoicing
Turn approved hours and billable expenses into a PDF invoice.
Timesheet approvals that keep the numbers honest.
A manager reviews each timesheet before it can be billed. Team members and managers cannot approve their own time, and only approved hours reach an invoice.
How a review works
Timesheets that are waiting for a decision collect in an approval queue. Managers approve or reject the timesheets of the people they manage, using the buttons beside each one.
Managers see their own team and project managers see their projects, so a reviewer only meets the time they are responsible for.
Nobody approves their own time
Team members and managers cannot approve their own time. Only an administrator can, so an owner working alone can still invoice.
In a team, that means a second person has looked at the hours before they are billed. That one rule is what makes “approved” mean something on an invoice.
Who approves what
People managers review and approve timesheets for the people assigned to them. Project managers manage the projects they are assigned to. Delivery managers do both: they approve timesheets for their people and manage their projects.
The approval queue has a tab for each kind of request you can decide, such as timesheets, leave and expenses, with a count of what is waiting. You only see the tabs your role allows.
Reminders that do the chasing
Reminders go out automatically every week for timesheets that are missing, still in draft or rejected. When timesheets are waiting for a decision, a manager can remind the approvers with one click.
Dashboards also show missing timesheets, so you can see who is behind.
From approval to invoice
These safeguards are also listed on our security page.
- Only approved time can be invoiced
- Each hour is priced at the rate in force when it was approved, so a later rate change never alters approved time
- Once hours are on an invoice they cannot be edited or reopened. Void the invoice and the time is released again
- Edits to submitted time are recorded in a history you can open, so you can see what changed
- Reports use the same approved time as invoices, so the numbers agree
Keep reading
Resource planning
See who is booked and who has capacity before the work starts.
Roles and permissions
Each role sees and approves only what it should.
Questions, answered.
Can I approve my own timesheet?
Team members and managers cannot approve their own time. Only an administrator can, which is how an owner working alone can still invoice.
What happens to a rejected timesheet?
Rejected timesheets are included in the weekly reminders, and rejected time cannot be invoiced. Only approved time can.
Can time be changed after it is submitted?
Changes to submitted time are recorded in a history you can open, so you can see what changed. Once hours are on an invoice they are locked.
Who sees which timesheets?
Managers see the people they manage, and project managers see their projects. Each role sees only what it allows, and your organisation’s data is kept separate from every other organisation’s.
Can I try approvals before I pay?
Yes. The 15-day free trial includes every feature, for your whole team (up to 100 users), with no card needed. See pricing.